Opportunities with Paramount Bristol

If you are friendly, outgoing, enthusiastic, highly motivated, and are looking to impact the experience and help create lifelong memories for thousands of guests, Paramount Bristol might just be the place for you!  Below are the current openings we have available.

Paramount Chief Executive Officer Summary

Job Classification: Full-Time

Manages: All employees

Reports To: Board of Directors

Scheduling: Varies based on event schedule.  Work schedule will include regular business hours, weekends, nights & holidays.

The Executive Director will be the Chief Executive Officer of the Paramount Theater, focusing on contributed revenue growth, financial oversight, and general administration. They will provide leadership and vision to fulfill the organization’s mission and ensure that Paramount Bristol achieves its artistic excellence, financial stability, and community engagement goals. Reporting to the Board of Directors and the Executive Committee, the Executive Director will provide oversight for all aspects of the organization, facilitating the work of the board, staff, and volunteers, while building a culture of communication, trust, and transparency. As an advocate for the organization, they will engage the local and wider communities served by the theater. The Executive Director will be a gifted collaborator who can bring the board, staff, and community together around a shared vision. They will lead with a sense of fun and commitment, be authentic and outgoing, enjoy working with the staff, board and the community to build relationships supporting Paramount Bristol, and will practice and expect excellent and transparent communication at all levels.

This is not a 9-5 job. An important part of this work will occur prior to performances so the ability to adjust your days/hours to attend all events is paramount. This role may evolve with business needs and priorities.

Roles and Responsibilities

Artistic Leadership

– Collaborate on the development and implementation of the organization’s artistic objectives.

Revenue Generation and Marketing

– Act as the chief fundraiser for the organization, ensuring that Paramount Bristol meets or exceeds its goals for contributed income.

– Lead fundraising efforts and activities with the support of the board and staff including membership meetings, corporate sponsorships, special events, campaigns, and planned giving programs.

– Guide fundraising and advocacy efforts with individual donors, corporations, foundations, and government agencies, collaborating with the board, grant writer(s), and staff in identifying and cultivating donors.

– Advise the executive committee in all aspects of grant applications and management, including, acknowledgments, reporting, and relevant recordkeeping.

– Oversee the development and implementation of marketing plans for up to 100 events annually, working in collaboration with the Director of Marketing.

– Build and maintain good relationships with local media contacts.

– Address ongoing capital fundraising.

– Address implementation and maintenance of an endowment.

Board Governance

– Advise the board on matters to promote the efficient operation of the theatre.

– Utilizing staff, oversee the preparation of and present reports for all meetings as necessary, including monthly reports for the executive committee and board of directors’ meetings.

– Support the executive committee in identifying and recruiting qualified candidates for board membership and assist with new member orientation as well as education in Paramount Bristol By-Laws and Policies.

– Facilitate regular meetings with board leadership, including the board president, and prepare the agenda for those meetings.

External Relations and Advocacy

– Serve as the public face of the organization.

– Ensure effective communication with constituencies: volunteer groups, other arts organizations, public agencies, government agencies, and the public to achieve the objectives of the organization.

– Inspire local, state, and federal entities to support Paramount Bristol in its mission through positive advocacy.

– Monitor legislative activity that affects Paramount and recommend appropriate action to the Board of Directors.

– Serve as the main representative for downtown organizations, actively pursuing opportunities to benefit from other consortiums.

– Collaborate with staff and other stakeholders on all bookings, performances and events and approve all offers and contracts.

– Attend all Paramount-presented concerts and events, addressing the audience briefly pre-concert to solicit membership, announce shows, funds for designated programs, etc.

Organizational Management and Excellence

– Oversee the preparation and submit for board approval the annual operating budget in conjunction with the finance committee and staff.

– Monitor expenditures and accounts receivable and payable, in accordance with the approved budget.

– Manage the preparation of monthly financial statements, including updated projections based on actual income and expense activity and cash flow projections.

– Oversee financial reports, ensuring accurate books of accounts and bank records are maintained and that the annual audit is completed with the outside auditors.

– Ensure that all required federal, state and local filings are submitted on time.

– Foster and implement current and long-range administrative and personnel planning to ensure that Paramount Bristol is effectively structured and competently staffed.

– Ensure compliance with local, state, and federal laws regarding employer responsibilities.

– Recruit, select, and supervise all staff, including evaluating staff performance as needed but at least annually in writing.

– Create and enforce employment policies in collaboration with the personnel committee, ensuring files are maintained and reporting any staffing issues to the personnel committee.

– Monitor compensation and benefits programs.

– Ensure proper maintenance of all documents and payroll records according to legal requirements and board policies.

– Support the revision of job descriptions, the employee handbook, and employment policies as needed, presenting them to the board for approval.

– Ensure adequate insurance to protect the organization’s assets and property, reviewing and updating as needed in consultation with the finance executive committee and the board.

– Maintain a positive relationship with patrons and the public, addressing any suggestions or issues as they arise.

– Maintain the bottom line of a long-term sustainability plan to maintain annual raises.

Desired traits

Leadership and Personal Accountability

• The dexterity to inspire and organize people around a shared vision, purpose, and direction, and to acknowledge and take responsibility for personal actions.

Diplomacy and Negotiation Skills

• The emotional intelligence and sensitivity to communicate effectively, build trust and commitment, handle difficult issues, and address sensitive issues with active listening and consensus building.

Interpersonal Skills and Teamwork

• The capacity to effectively communicate, build rapport, and relate well to a wide variety of people, while fostering a culture of collaboration and cooperation.
• Even temperament.

Planning and Organizing

• High level of organization and attention t detail
• Excellent time management
• The ability to collaborate with others in establishing courses of action, ensuring that work is completed successfully.

Initiative

• Goal oriented
• Self-starter with the ability to follow through

Qualifications

– Bachelor’s degree in an arts/humanities discipline, philanthropy, non-profit management, or related field.

– Demonstrated leadership experience and proven success in past endeavors.

– Financial acumen, including past success in revenue enhancement, is essential.

– A track record of community engagement and experience in leading a strong and dedicated team is essential.

– Past visibility as a primary spokesperson representing an organization to diverse groups of constituents is very helpful.

Compensation and Benefits

Paramount Bristol provides a competitive and equitable compensation package, with benefits that include paid time off and holidays; health insurance; and a Simple retirement plan.

If you do not meet all the qualifications but possess transferable or equivalent skills, experience, and/or education, we encourage you to apply and highlight those areas.

Production Manager and Technical Director

Job Classification: Full-Time

Manages: Production Department Staff and Contracted Technicians

Reports To: Executive Director

Scheduling: Varies based on production and performance schedule.  Work schedule will include regular business hours, weekends, nights & holidays.

Job Overview: The Production Manager is responsible for all technical, audio-visual, and stage equipment for all Paramount Bristol events.  The Production Manager is responsible for the maintenance of all venue technical equipment and systems. The Production Manager is vital to the organization, especially on Show days, so attendance on all show days is required unless otherwise approved by the Executive Director.

JOB RESPONSIBILITIES 

• Lead and direct the design, drafting, engineering, building, programming, and scheduling of technical elements for all Paramount Bristol events, including all audio and visual.
• Work with the staff to negotiate technical riders for incoming Paramount Bristol acts. This includes preparing cost estimates for all technical elements of potential events before the booking team submits an offer.
• Work with staff to schedule stage availability. Ensure the front-of-house is aware of any projects for installs, repairs, set-ups, etc. that may prohibit tours, meetings, or classes on stage at least two weeks in advance.
• Schedule and supervise contracted back-of-house employees (stagehands, sound and lighting crews, etc.) Ensure the front office has all pertinent paperwork (W9, contact information, etc.)
• Schedule, supervise and perform show load-ins and load-outs, rent and/or prepare equipment, prepare the stage and other areas, and provide other special requirements for all performances, rehearsals, classes, programs and rentals.
• Responsible for timely, thorough, and communicative tech advance discussions with tour agents, artist management and/or promoters ahead of scheduled events.
• Ensure the continued functioning and maintenance of all in-house lighting, sound, and video equipment and systems. Create and maintain a detailed action plan for any equipment that needs repairs or updating. The plan should include a summary of the project (why are repairs/upgrades needed? How will this benefit the organization, etc.) budget, timeline, vendors, equipment source, required personnel (number of people, their rate and expected hours). If a capital improvement project is planned, action plans should be submitted to the Executive Director well in advance.
• Advise and partner with the Executive Director on the identification and implementation of capital projects and/or technical needs.
• Maintain all technical drawings of space and equipment and update tech packet and venue rider as needed.
• Maintain the cleanliness and orderliness of the stage, storage areas, access areas, audio and visual technician office spaces, etc.
• Along with the Operations Manager, oversee the enforcement, compliance and permits for all Fire, Health and Safety regulations.
• Prepare and negotiate orders and delivery for all technical equipment rental needs.
• Attend staff meetings and meetings with Booking Agencies scheduled by the Executive Director.

TO BE SUCCESSFUL IN THIS ROLE, YOU WILL BE EXPECTED TO DEMONSTRATE:

• Strong leadership skills effective for a mixed environment of both union and non-union employees.
• Proficiency with various office management software programs including MS Office Suite, Adobe PDF, Prism and other production and venue management software. Experience with video/graphic editing in Adobe Premier is strongly encouraged.
• Preferred proficiency in multiple audio-visual software including Apple Logic Pro, Avid Pro Tools, Ableton Live 12, etc.
• Proficiency with the following software & hardware systems is non-negotiable and is required immediately upon hire. The candidate selected will be required to demonstrate proficiency before receiving an offer of employment. The candidate selected will not be provided with onsite training after hire. If necessary, the candidate may be given up to 30 minutes during the interview process to familiarize themselves with our in-house software and hardware.
• Waves eMotion LVI audio console
• ETC ION XE lighting console
• NovaStar VX600 Video Processors
• Resolume Arena Media Server
• Ability to assign and delegate work effectively while making decisions that proactively control expenses and ensure smooth operations.
• The ability to work and communicate effectively with a diverse group of board members, donors, volunteers, patrons, community partners and staff of diverse cultural backgrounds.
• Ability to approach work with a spirit of collaboration and cooperation. Ability to manage and prevent stress in fast-paced environments.
• Project management skills and the ability to oversee multiple projects and priorities simultaneously.
• Organizational, people and time management skills.

Job Requisites

• Associate degree or bachelor’s degree in audio engineering, music production and engineering, and sound design or equivalent experience.
• 5+ years of progressive experience in theatrical operations and maintenance.
• Knowledgeable in multiple types of theatrical and live entertainment hardware and equipment.
• Experience in maintenance, basic repair, and troubleshooting of lighting, sound, and carpentry rigging equipment.
• Excellent understanding of all aspects of live entertainment.
• Skill in providing exceptional customer service including assessing customer needs, meeting quality standards for service, and evaluating customer satisfaction.
• Excellent communication skills between all areas of production, customers, and the public.
• Ability to read, draw and interpret site diagrams, location maps, plots, etc.
• Ability to lift, push or pull objects up to 100 pounds using appropriate tools.
• Physically fit to ascend & descend ladders, scaffolds and stairs. Physically fit to kneel, crouch and reach. Physically fit work in confined spaces. Physically fit to work at heights including at, above and below ground level. Physically fit to work in loud environments. Physically fit to work in close proximity to flashing lights.
• Understanding all aspects of theatre and live entertainment (construction, lighting equipment, rigging and sound).
• Excellent oral comprehension and expression.

Director of Community Outreach and Development

Job Classification: Full-Time

Reports To: Executive Director

Scheduling: Paramount Bristol’s regular business hours are Monday-Friday from 10a-6p. The Director of Community Outreach and Development will be required to attend some afterhours functions in their fundraising role. Role requires willingness and availability to travel. Work schedule includes regular business hours as well as some weekends, nights & holidays.  

Job Overview: The Director of Community Outreach and Development supports the strategic fundraising efforts of a non-profit arts center by designing, implementing, evaluating and refining the development activities, with an emphasis on major gifts exceeding $25,000. Personally identifies, cultivates, solicits, and stewards major gift donors and prospects in accordance with performance targets set in collaboration with The Paramount Foundation. The Director of Community Outreach and Development will create internal processes and procedures as well as align marketing and outreach efforts for maximum fundraising growth. The Director of Community Outreach and Development will work closely with the Executive Director to communicate the Paramount Bristol mission, impact and brand to the philanthropic community and general public.

JOB RESPONSIBILITIES – This job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by the Executive Director.

• Identifies, cultivates, solicits, and stewards major gift donors and prospects including individuals, corporations, and/or foundations, through visits and other forms of direct personal contact in accordance with performance targets set in collaboration with The Paramount Foundation.
• Establishes and maintains collaborative working relationships with surrounding arts organizations, development colleagues, and appropriate board members and/or other constituents to maximize the unit’s total gift revenue, plan solicitation strategies, and leverage joint solicitation efforts.
• Assists and/or leads in short- and long-range strategic planning activities to create and implement fund-raising goals, objectives and donor/client benefits.
• Coordinates day-to-day unit-based development strategies and activities to ensure their integration into The Paramount Foundation’s overall development program.
• Makes effective use of Paramount Bristol’s ticketing database and other institutional resources to ensure appropriate management of donors, patrons, sponsors, prospects and volunteers.
• Conducts research to identify prospects, with an emphasis on major gifts exceeding $25,000 and creates strategies to match prospects’ interests to the priorities of The Paramount Foundation.
• Researches, writes, edits, and/or oversees the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, grants, proposals, case statements, reports, correspondence, and other development-related communication materials in support of the unit’s fund-raising activities.
• Plans and conducts programs and activities designed to increase the visibility of Paramount Bristol to internal and external constituencies. Share responsibilities with Executive Director and members of the Paramount Foundation’s Board of Directors to represent Paramount Bristol at various functions/events throughout the community to raise brand awareness.
• Will be required to train and supervise staff, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
• Work with the Executive Director and Marketing department to create and sell dynamic sponsorship packages to help raise additional advertising revenue through the venue’s digital displays.
• Support the facilitation of community access programming and oversee the efforts of the Arts Education team to secure underwriting for top-quality programming.
• Attend all called staff meetings (in-person) as scheduled by the Executive Director, unless otherwise approved in advance.
• Performs miscellaneous job-related duties as assigned.

MINIMUM JOB REQUIREMENTS

• Bachelor’s degree; at least 5 years of documented professional experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

TO BE SUCCESSFUL IN THIS ROLE, YOU WILL BE EXPECTED TO DEMONSTRATE:

• Ability to secure major grants and gifts from individuals, corporations, foundations, and other private funding sources.
• Ability in planning and implementing long- and short-range development initiatives in conjunction with strategic planning processes.
• Exceptional interpersonal skills and the ability to interact effectively with Foundation leadership, patrons, prospects, donors, and/or volunteers in a wide range of roles.
• Ability to conduct research, gather data, analyze information, and prepare effective, accurate, and timely reports and other documents to support development objectives.
• Database management skills.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to exercise good judgment, to demonstrate an understanding of ethics related to development activities, and to use discretion in interactions with donors, prospects, volunteers, and others.
• Organizational skills and experience in managing events and other complex activities in support of development objectives.
• Ability to foster effective working relationships within a team environment.
• Community relations skills and the ability to communicate and work effectively within a diverse community.
• Program planning and leadership skills.
• Highly developed verbal and written communication skills and the ability to present effectively to small and large groups.

 Physical Demands:

• Very limited physical effort required. However, while performing the duties of this job, the employee is regularly required to stand for long periods of time (5+hours), use hands and fingers, handle or feel; reach with hands and arms; talk and hear at normal conversational levels; is occasionally required to sit; climb or balance; stoop, kneel, crouch or crawl; and taste or smell.
• Very limited exposure to physical risk
• Must be able to climb stairs.
• Willingness and availability to travel extensively and to work extended hours as necessary.

Work Environment: 

The noise level in the work environment is usually moderate.  Temperatures can vary from location to location, with some events being held outside. Strobe lights are sometimes used in the facility.

 Salary/Benefits: 

Salary is commensurate with experience.  Benefits include paid leave and holidays, health benefits, retirement savings contributions and more.

 Application Procedure:

Interested candidates should provide a letter of interest with salary requirements, resume, and contact information for three professional references in a single PDF formatted document via email to jobs@paramountbristol.org.  No phone calls or visits, please.   Projected fulfillment of position: April 2024.

EQUAL OPPORTUNITY EMPLOYER:  It is the policy of the Paramount Center for the Arts to abide by all Federal and State laws prohibiting employment discrimination solely on the basis of a person’s race, color, creed, national origin, religion, age (over 40), gender identity, marital status or physical handicap, except where a reasonable, bona fide occupational qualification exists.